Voting Rules and the USPS #241

Hosts Regan Brown and Bill Mann of GB Group Construction & Painting talk with Becky Jolly Senior Community Manager at Professional Association Services about a new USPS policy affecting mail drop timing. They explain how it impacts HOA deadlines, why postmarks no longer guarantee proof of mailing, and what boards should do to stay compliant—including key tips and a breakdown of California’s SB 811.The Postal Service is adding section 608.11, “Postmarks and Postal Possession,” to the Domestic Mail Manual (DMM). This new section defines postmarks, identifies the types of Postal Service markings that qualify as postmarks, and describes the circumstances under which those markings are applied. It also advises customers of how to obtain evidence of the date on which the Postal Service accepts possession of their mailings. This new language in the DMM does not change any existing postal operations or postmarking practices, but is instead intended to improve public understanding of postmarks and their relationship to the date of mailing.https://www.federalregister.gov/documents/2025/11/24/2025-20740/postmarks-and-postal-possession SB 811 CAThe proposed change clarifies existing laws concerning the delivery of documents in common interest developments under the Davis-Stirling Common Interest Development Act. It specifically states that delivery by mail is considered complete upon deposit into the United States mail and delivery by electronic means is complete at the time of transmission. This amendment is a minor, no substantive modification to existing document delivery processes. No fiscal impacts or state-mandated local programs are associated with this change.https://track.govhawk.com/public/bills/2150171