#12 How Often You Should Be Looking at Your Numbers (And What to Look At)

#12 – How Often You Should Be Looking at Your Numbers (And What to Look At) If you’re only looking at your numbers when GST is due or your bank account feels tight… you’re already behind. In this episode, Amanda breaks down a simple, no-BS way to stay on top of your business numbers — without spreadsheets, stress, or spending hours on it. This isn’t about becoming an accountant. It’s about knowing what’s actually going on in your business so you can make better decisions. What You’ll Learn How often you should actually be checking your numbers (and why weekly is the sweet spot)The 4 key numbers every tradie should look at each weekWhy your bank balance alone doesn’t tell the full storyHow poor visibility leads to cash flow stress (even when you’re busy)What to review monthly to stay in control of your business The 4 Numbers to Check Weekly Keep it simple — this should take you 10–15 minutes max: Bank BalanceKnow what’s in the account, what’s going out, and what’s coming inAccounts Receivable (Who Owes You Money)Check overdue invoices and follow up earlyAccounts Payable (What You Owe)Stay on top of supplier bills and use your payment terms properlyJob CostingReview completed jobs — did you actually make money? Monthly Check-In (30 mins) Once a month, zoom out slightly: Profit & LossRevenue for the monthBiggest expensesAny patterns or issues showing up You’re not analysing — you’re just asking: “Did we actually make money?” Key Takeaway You don’t need complicated reports. You just need regular visibility. A simple 10-minute weekly check can: Reduce stressImprove cash flowHelp you make better decisionsCatch problems early Action Step Pick one day this week (Friday or Monday works well). Block out 10–15 minutes and check: Bank balanceReceivablesBillsJob costing That’s it. Start there. Work With Virtual Coastie If your numbers feel messy, unclear, or just hard to stay on top of — this is exactly what we help tradies with every day. Monthly Admin & Bookkeeping Support Stay on top of invoicing, cash flow, payroll, and day-to-day admin Fergus Setup & Implementation Get your job management system set up properly so it actually works Fergus Power Hour One-off session to fix issues, review your setup, or get answers fast 👉 Learn more: www.virtualcoastie.co.nz