18 | Ready to Hire? Everything You Need To Know to Prepare for and Hire a Virtual Assistant with Samantha Siffring

Register for the workshop: 3 Steps to Organized Your Digital Files and Save Two Hours a Week Hey Coach! How do you know if you are ready to hire? What should you have ready before you begin the hiring process? What should you be aware of when hiring? That's what we're talking about today with Samantha Siffring. Samantha is a business coach and founder of an operations/marketing agency that supports small business owners. She has degrees in psychology, marketing, and counseling, and is a certified coach. She lives in Denver, Colorado, with her husband, three kids, and three pets, and loves travel, reading, and making things beautiful. In this episode, I talk with Samantha about the process of hiring help in your coaching business. She emphasizes the importance of recognizing when you've reached capacity and need additional support. She advises coaches to assess their capacity and budget before hiring, ensuring they have enough tasks and finances to allocate to a team member. Samantha also highlights setting up basic systems and procedures before bringing someone on board. She reassures coaches that it's okay to seek help and delegate tasks that are not their strengths. We both encourage coaches to overcome any shame or embarrassment they may feel about their "messy" businesses.  Samantha emphasizes the importance of clear expectations stated ahead of time, having regular meetings or communication channels with team members, implementing legal agreements, and thinking through an offboarding plan even before it's needed. Here's all the nuggets we touched on during our conversation: 00:00 - Register - "3 Steps to Organizing Your Digital Files" Workshop? 07:16 - How to assess if you're ready to hire with Samantha's "closet analogy" 09:40 - Where to start setting up systems to get ready to hire 11:00 - THIS one thing will keep you stuck 12:50 - Your hiring budget guidelines 14:50 - Samantha's surprise answer to saving 5 hours with your new hire 16:48 - Now that you know you want to hire, what do you do first? 17:46 - A warning for the "Who do you use?" question 19:34 - Samantha's agency's onboarding process 20:40 - How a time audit can help 21:15 - Samantha's personal process creation 23:25 - Communication is KEY + guidelines 26:15 - What to do when you hired the wrong person + wise things to consider 30:35 - Samantha's agency services - the process and what they help businesses with 34:53 - Her balance between coaching with the agency 39:33 - Samantha's two closing thoughts - You don't have to conform + You will WANT to have a legal agreement   Click here for the full transcript, notes, links, and more. Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!