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#231 - Tools I Actually Use to Save Time

EPISODE · Jan 13, 2026 · 15 MIN

#231 - Tools I Actually Use to Save Time

from The Startup CPG Podcast · host Startup CPG

In this solo episode of the Startup CPG Podcast, founder and CEO Daniel Scharff shares the tools he actually uses every day to save time and run his business more efficiently in 2026. None of these are sponsors or partners—just genuine recommendations from tools that have made a real difference in productivity.Daniel breaks down his toolkit into four key buckets: Core Operating System (Superhuman for email management with snippets and reminders, Notion for project management, and Surfe for LinkedIn outreach automation), Back Office Solutions (Calendly for scheduling and Bill.com for invoicing), Content Creation Tools (Riverside.fm for high-quality recordings and ChatGPT for brainstorming and analytics), and Team & Talent Resources (Upwork for finding specialized contractors, LinkedIn Jobs for hiring, and offshore contractors for cost-effective team building).Whether you're looking to master inbox zero, automate repetitive tasks, create better content faster, or build a lean team on a tight budget, this episode offers practical, tested solutions that Daniel uses at Startup CPG every single day.Listen in as Daniel shares:Superhuman: email snippets, automatic reminders, and inbox zero strategyNotion: project management dashboards and team alignmentSurfe: automating LinkedIn outreach with personalized message templatesCalendly: group calendars and eliminating scheduling back-and-forthBill.com: invoicing with automatic credit card fee pass-throughRiverside.fm: high-quality content recording with AI-generated clipsChatGPT: brainstorming, interview guides, and tighter wordingUpwork: finding specialized contractors for one-off tasksLinkedIn Jobs: promoting job posts to find quality candidates fastOffshore contractors: building cost-effective teams in Brazil, Philippines, ArgentinaNone of these are sponsors or partners of Startup CPG, these are actual tools that we use to save time.To join our slack community, visit startupcpg.comDon't forget to leave a five-star review on Apple Podcasts or Spotify if you enjoyed this episode. For potential sponsorship opportunities or to join the Startup CPG community, visit http://www.startupcpg.com. Show Links:Transcripts of each episode are available on the Transistor platform that hosts our podcast here (click on the episode and toggle to “Transcript” at the top)Join the Startup CPG Slack community (30K+ members and growing!)Follow @startupcpgVisit host Daniel's Linkedin Questions or comments about the episode? Email Daniel at [email protected] music by Super Fantastics

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#231 - Tools I Actually Use to Save Time

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