27. Everything Can't Be Priority One

We talk a lot about doing less to get more—but in practice, most organizations end up doing the opposite. When priorities pile up, and nothing gets removed or finished, the result is a familiar kind of chaos: too many projects, too little focus, and an endless loop of adding more in hopes of getting unstuck. This week, Rodney Evans and Sam Spurlin unpack one of the most common organizational dynamics they see: the “more-is-more” trap of priority overload. They dig into why deprioritizing anything at work feels so psychologically and politically fraught, how identity and sunk costs keep teams clinging to low-impact efforts, and ways for leadership teams to prioritize at a org wide level, not just assemble a laundry list of everyone’s pet projects. -------------------------------- Ready to start changing your organization? Let's talk! https://www.theready.com/working-together Want future of work insights and experiments you can try delivered to your inbox? ⁠⁠Sign up here⁠⁠. Follow us on your favorite platforms for more org design nerdery: ⁠⁠LinkedIn⁠⁠ ⁠⁠Instagram⁠⁠ -------------------------------- Mentioned references: "60% of Americans" Depthfinding John Cutler's prioritization article WSJF (weighted-shortest-job-first) GTD: Brave New Work Ep. 39 with David Allen 00:00 Intro + Check-In: What’s a molehill you’re willing to defend until the end? 03:52 The Pattern: We prioritize everything and nothing gets done 06:01 John Cutler’s 4 Jobs of Prioritization 10:08 Why it’s so hard to stop doing lower value things 18:35 Difference altitudes of priorities 22:23 Where leaders mess up prioritization 25:11 Continuous steering version of priorities 33:05 Idea 1: Use a variant of WSJF for your own variables 37:21 Idea 2: Shift from saying “no” to “not right now” 39:27 Idea 3: Visualize your work to “see” deprioritization 41:26 Idea 4: Openly talk about conflicting priorities 44:00 Wrap up: Share the show with your coworkers! Sound engineering and design by Taylor Marvin of ⁠⁠⁠Coupe Studios⁠⁠⁠.