Behind the Scenes of Business Success with Rachael Davila

In this episode of Founders Future, with host Olivia Sammons, we’re joined by Rachael Davila, founder of Extra Hands Virtual Assistance, a business dedicated to helping overwhelmed entrepreneurs streamline operations and reclaim their time through effective virtual support systems. Rachael shares how her journey began in theater as a stage manager—essentially the administrative backbone of productions—before discovering the world of virtual assistance while supporting her father’s traveling sales business. What started as a natural love for behind-the-scenes organization evolved into a career helping small business owners manage administrative and operational tasks so they can focus on their zone of genius.During the conversation, Rachael reflects on the evolution of the virtual assistant industry, from a time when most people didn’t understand the role to today’s growing demand for strategic support. She discusses her recent pivot toward coaching entrepreneurs on how to properly prepare their businesses before hiring a virtual assistant—an often overlooked step that includes mindset shifts, clear systems, and defined expectations. Rachael also shares insights about building strong working relationships with VAs, emphasizing that the right partnership is about alignment and collaboration rather than simply outsourcing tasks. Through her work, she aims to help founders build sustainable businesses supported by the right people, processes, and partnerships.