From Manual Chaos to Repeatable Systems: AI for Hiring and Creative Briefs

Check out the Program Execution System Toolkit:https://implementgpts.com/pestoolkit===============What happens when a video production agency stops “figuring it out as we go” and builds repeatable systems for hiring and pre-production using custom AI assistants?In this episode, Jake Cross (Owner, Uncharted Film Co.) breaks down two real implementations:A Hiring Assistant that helps define the role, write job descriptions, create onboarding plans, scorecards, KPIs, and a “daily winning formula”A Pre-Production Assistant that compiles call notes and transcripts into a creative brief, then supports scripts, shot lists, storyboards, and interview questions aligned to the agency’s voiceIf you run an agency or service business, this is a practical blueprint for using AI to:save time on tedious backend workimprove candidate qualitycreate consistent project handoffsmake delegation easier with clear protocols===============Feel free to experiment with the tools that I built for Jake and his team:Hiring Assistant GPT: https://chatgpt.com/g/g-68bb531b83108191868b6b8bb1b2a9c3-uncharted-film-co-hiring-assistantPre-Production Assistant GPT: https://chatgpt.com/g/g-68eeb8766b648191a7a3bd2bba27bfe5-uncharted-film-co-pre-production-assistant===============Jake’s Links:- Website: https://www.unchartedfilmco.com/- LinkedIn: https://www.linkedin.com/in/jake-cross-27547ab1- Facebook: https://www.facebook.com/UnchartedFilmCo/===============- My LinkedIn: https://www.linkedin.com/in/ian-gatzke/- Schedule Free Blueprinting Call: https://api.leadconnectorhq.com/widget/bookings/implement-ai-blueprinting===============Highlights:00:00 Intro and context00:57 Meet Jake Cross01:11 Two AI assistants01:52 Time constraint explained03:49 Hiring before system04:18 Role blueprint built06:49 Pre-production challenge08:15 Creative brief workflow08:45 Scripts shots storyboards11:28 Better candidate quality13:32 Why outside help14:47 Build process overview16:51 Hiring system today18:09 Pre-production before after19:32 Scale without quality20:23 Hard becomes easy23:22 Founder time leverage25:27 Who should use31:53 Custom vs ChatGPT34:31 Protocols remove prompting34:55 Wrap and thanks