HOST SUPPORT- It's a DEAL! Negotiating your BEST Site Use contract!

FACILITY USE FEES-Explore facility expectations first, explore calendar BEFORE fees; off-season; low activity schedules; check online fee forms; ask for fee info; have budgets in mind- if goal is to break even- determine revenue potential less costs (get cost estimate from other Hosts in your area or build your own; POTENTIAL FEES- Ask for a written quote; revise to reduce hours for each area; offer to include staff hourly rate; BILLING -INVOICE- Ask how fees are billed; do you need to speak with accounting office; can you include the accounting office in a quote or proposed fee; do you need the accounting office buy-in - with small NON PROFIT the accounting office may be responsible for meeting facility use revenue goals; DECISION MAKER- Who  facilitates community facility use; decides on contract; who signs the contract; who bills for the fees- this will reveal alot about the decision maker and commitment to your event use; CONTACT PERSON- Is this the same as the Decision Maker; if not can you email to include both Contact Person and Decision Maker (Principal and Activity Director);COMMUNICATION- If its a first time use- build an expectation that you will be communicating via email EARLY AND OFTEN (clearly and be timely); get emails and phone numbers; have a local host team member who can drop in to say hello and check in with folks- be respectful- "I imagine your very busy with school starting, but thought Id stop by and say hello and check on the calendar for our event and answer any questions"  etc.RELATIONSHIPS- This is the CRUX of the FIRST USE and every repeat use thereafter !Send us Fan Mail