How CTOs Run Meetings That Actually Get Results

What this episode covers

In this solo episode of Gaining the Technology Leadership Edge, Mike breaks down how to run weekly staff meetings that actually work—without wasting time or frustrating your team. Many technology leaders hold meetings out of habit, but poorly structured meetings often drain productivity and create confusion. Mike explains why regular staff meetings are essential for keeping teams informed, aligned with leadership priorities, and engaged in decision-making. When done right, meetings strengthen collaboration, accountability, and execution. The episode walks through practical best practices, including setting and sticking to a clear agenda, focusing only on actionable items relevant to everyone present, and assigning a single meeting leader to keep discussions efficient. Mike emphasizes the importance of clearly assigning ownership, documenting decisions, and following up with written summaries so nothing falls through the cracks. Mike also introduces his proprietary PACE meeting system—Productivity, Accountability, Clarity, and Execution. PACE meetings require team members to set monthly goals, track progress weekly, discuss what’s working and what isn’t, and assign stakeholders to resolve issues. The final step is sending a PACE report to upper management, ensuring transparency, visibility, and executive alignment. If your meetings feel unproductive or disconnected from leadership priorities, this episode provides a clear, repeatable framework for turning weekly meetings into a powerful management tool.

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