How to use AI to prioritise when everything feels urgent

An episode of the How I Work podcast, hosted by Amantha Imber, titled "How to use AI to prioritise when everything feels urgent" was published on March 15, 2026 and runs 13 minutes.

March 15, 2026 ·13m · How I Work

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Episode Description

When your to-do list feels endless and everything seems equally urgent, it’s hard to know where to start. The overwhelm doesn’t usually come from one big task. It comes from trying to hold meetings, emails, projects and life admin in your head all at once.

In this How I AI episode, Neo and I walk through practical ways to use AI to help you prioritise when your week feels out of control. Not by magically deleting tasks, but by giving you a clearer structure for deciding what actually matters today.

We share two different approaches – one if your AI isn’t connected to your calendar, and one if it is.

Neo and I cover:

How to use AI for a structured brain dump so everything on your plate is visible in one place

Getting AI to interview you to separate urgent from important, and clarify what really needs attention

Asking AI to estimate how long tasks will take so you can time box more realistically

Using AI to identify the single task that’s causing the most stress – and tackling that first

Why context matters – and how tools like Claude Projects or Copilot Notebooks can help AI understand your work

Using AI to prepare for meetings, cross-reference tasks, and spot work that hasn’t been scheduled

Connect with Neo Aplin on LinkedIn and via inventium.ai, where he leads Inventium’s AI training and upskilling work with organisations and teams.

My latest book The Health Habit is out now. You can order a copy here: https://www.amantha.com/the-health-habit/

Connect with me on the socials:
Linkedin (https://www.linkedin.com/in/amanthaimber)

Instagram (https://www.instagram.com/amanthai)

If you are looking for more tips to improve the way you work and live, I write a weekly newsletter where I share practical and simple to apply tips to improve your life. You can sign up for that at https://amantha-imber.ck.page/subscribe

Visit https://www.amantha.com/podcast for full show notes from all episodes.

Get in touch at [email protected]

Credits:
Host: Amantha Imber
Sound Engineer: Martin Imber

See omnystudio.com/listener for privacy information.

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