Regulated RFPs: audit trails + defensible AI with Perry Robinson (RocketDocs)

If you lead an RFP team in a highly regulated market, proposal strategy starts with defensibility: where data goes, what’s provable over time, and how approved messaging stays differentiated. Perry Robinson (CEO, RocketDocs) breaks down the risks teams miss when they focus only on hallucinations instead of data flow visibility, contractual control, auditability, retention, and governance.What you’ll learnHow to evaluate proposal tech in regulated environments using a defensibility lensThe 3 vendor questions that surface real risk: data flow, ownership/control, audit trailHow “system of record” thinking changes approvals, retention, and traceabilityHow to prevent AI-assisted responses from drifting into generic, look-alike languageHow to involve compliance, privacy, legal, and security earlier in the buying processHow to reduce SME burden while strengthening governanceChapters00:00 The real compliance risks for regulated RFPs02:40 Governance, control, and AI risk in regulated proposals02:59 The gatekeepers: compliance/security in the buying process03:57 What teams fear vs. what actually matters11:35 Automation that reduces SME burden16:26 Evaluation checklist for regulated teams16:51 3 vendor questions: ownership, data flow, audit trail19:04 Proposal leaders as enterprise knowledge stewards21:36 System of record: retention, approvals, and content libraries28:45 Staying manual: version control, auditability, compliance exposure32:30 Recap: defensibility + differentiationLinksRocketDocs: https://bit.ly/4u8lSeHStargazy (compare proposal tech + build a governed shortlist): https://stargazy.io/Stargazy community: https://stargazy.circle.so/The Stargazy Brief: https://the-stargazy-brief.beehiiv.com/CreditsStargazy x RocketDocs (with Christina Carter)