S3 E2 - The ABCs of AV Part 2

In this episode, audiovisual (AV) experts discuss the importance of AV for events and the common issues that planners face in AV planning. They emphasize the need for advanced planning and understanding of the basics of AV equipment, negotiating various charges and AV contracts, and budgeting for AV needs. Featuring AV Experts: Deirdre "Dee" Clemmons, CMP, CAE, Chief Event Strategist, DLC, Meetings & Events and Raegan Smythe, EO Executive Producer, CYT Productions, LLC Moderated by: Sean Byrne, Director of Individual Giving, Teach for America Episode Highlights: 00:00 Introduction and Background 03:05 The Importance of AV for Events 06:05 Common Issues in AV Planning 09:58 Advanced Planning for Events 19:29 Advanced Planning for Large Association Events 21:11 Benefits of External Consultants or AV Brokers 22:16 The Importance of Experience in AV Planning 22:45 Negotiating AV Charges and Fees 23:12 The Complexity of AV and the Role of Meeting Planners 25:32 Scenic Elements and Stage Design in AV Contracts 28:33 Cost-Friendly Scenic Elements for Events 32:09 Key Takeaways: Advanced Planning and Budgeting