PODCAST · business
Systemize Your Success
by Dr Steve Day
Reclaim your time, reduce stress, and create more impact.For years, Dr. Steve Day was a slave to his businesses - working insane hours and living in constant stress and overwhelm. After suffering through burnout and depression, he realised that success doesn’t come from doing more; it comes from aligning your work with your ideal life and systemising the things that matter.That shift changed everything.By focusing on key systems, he transformed his business and lifestyle - emigrating to Sweden and living with more presence, purpose and impact.In Systemize Your Success, he shares the strategies that helped him step out of the grind so that you can do the same.This podcast is for small business owners who want to honour their authentic selves, create more space and freedom, and leverage their strengths for meaningful impact. You'll learn how to streamline operations, outsource effectively, manage a remote team, and set up systems that free you to focus on building a business you fee
Episodes
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The AI Coding Agents Trap That Strands Your Work and Grows Costs ft. Emilie Schario, Co-founder of Kilo | Ep 296
🎙 In this episode of Systemize Your Success, I sit down with Emilie Schario, VP of engineering at Anaconda and the co-founder of the agentic engineering platform Kilo AI. Together, we explore a way to automatically choose and deploy the right AI tool for each problem. We cover building workflows...
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How I Finally Stopped Losing Track When Managing Large AI Projects | Ep 295
🎙 In this episode, I share how I’ve combined the project management framework we use in my business with AI to finally keep track of the multiple projects I’m constantly starting, pausing, and returning to. It makes sure I don´t end up with dozens of half-finished projects that suck up time...
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The Upfront Work That Decides Whether Hiring a Virtual Assistant Pays Off ft. Cory Blumenfeld, Founder of BlueMoso | Ep 294
🎙 In this episode, I sat down with Cory Blumenfeld, serial entrepreneur and founder of BlueMoso, a managed virtual assistant service helping small business owners hire and support virtual assistants the right way. We explore why so many first virtual assistant hires fail, how documentation and...
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Five Years of Consistent Weekly Episodes - Why I'm Changing That Now | Ep 293
🎙 In this episode, I share why I’ve made the decision to change the cadence of the podcast after five years of never missing an episode. I reflect on what happened when I stepped away for five weeks, questioned why I was doing things the way I always had, and realised I was creating work that...
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The Human Connection AI Can't Replace - And Why It Wins You Loyalty ft. Si Elliott, Author of Customer Experience Thinking | Ep 292
🎙 In this episode of Systemize Your Success, I sit down with Si Elliott, a marketing agency owner, behavioural science expert, and author of Customer Experience Thinking. He’s been running a marketing agency for about 26 years, during which time he has worked with all kinds of clients using a...
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The Time Blocking Method That Protects Your Week From the Unexpected | Ep 291
🎙 In this episode, I share how I went from constantly firefighting crises in my business to designing a default diary that bakes in time blocks for buffer, deep work, and real time off. So I can handle the unexpected without dropping the ball for clients or my family. I walk through the five…
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The Daily Habit Behind Effective Delegation That Finally Frees Your Time | Ep 290
🎙 In this episode, I share the mindset shift and daily habit that helped a long-term client stop being the bottleneck in her business and finally use the team she’d been paying for years. I unpack how overwhelm, vague delegation, and “it’s quicker if I do it myself” thinking quietly cap your...
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Why Chasing Revenue Targets Left Me Empty - Until I Aligned My Values | Ep 289
🎙 In this episode, I share how finally hitting a lifelong revenue target left me feeling more lost and disconnected than ever and how that low point forced me to completely rewrite my definition of success. I walk you through the moment I realised I’d been chasing the wrong goals, why tying your...
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The Content Production System That's Kept My Podcast Weekly for Five Years | Ep 288
🎙 In this episode, I share the exact content production system that’s kept my podcast going out every single week for five years, despite pneumonia, sick kids, holidays, and my own ADHD and dyslexia. I walk you through how I stripped my role down to the parts only I can do, then used process...
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The AI Feedback Loop That Improves Your Email Open Rates Every Week | Ep 287
🎙 In this episode, I share how we’ve built a simple AI‑driven feedback loop that quietly improves our email open and click‑through rates every single week. Instead of dumping data into spreadsheets and planning to look at it later, we now use AI to analyse hundreds of emails, spot what actually...
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How I Use AI Reports to Reveal Hidden Business Bottlenecks | Ep 286
🎙 In this episode, I share how I’m using Claude to turn all kinds of messy business data - emails, spreadsheets, meeting notes, marketing stats, even staff timesheets into clear, practical reports that tell me exactly where my business is stuck and what to fix first. I’ll walk you through real...
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Turn Years of Audiobooks Into Real Business Value With One AI System | Ep 285
🎙 I like listening to business books while running or painting the fence, but I forget 90% of it, so can´t use it when I actually need it. But I’ve solved that problem. Today, I walk you through the simple, non‑technical AI framework I’ve built to turn years of audiobooks and other recordings…
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10 Brand Guidelines Your Team or AI Need to Write Like You | Ep 284
🎙 In this episode, I walk you through the 10-part Brand Voice document I use to train both AI and humans to write like me, so I’m not constantly rewriting emails, posts, and promos that just don’t sound like me. I show you how I turned years of trial‑and‑error with copywriters, coaches, and AI...
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The Planning System That Stops AI From Adding to Your Workload | Ep 283
🎙 In this episode, I share why blindly jumping into AI, automation, or any new tech can actually increase your workload instead of reducing it, and how to avoid that trap. I walk you through the simple planning systems we use in my business: creating a clear business case and project vision,...
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One CRM Replaced My Tech Stack and Centralised Every Client Message | Ep 282
🎙 In this episode, I share how one CRM - GoHighLevel - ended up replacing a whole stack of disconnected tools in my business. What started as a hunt for a simple way to centralise text and WhatsApp messages so my team could handle client comms without relying on what was on my phone (WA/SMS)...
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Use AI Strategically Without Wasting 40 Hours or Losing Your Voice ft. Taylor Jean Anderson, Founder of RoyalT Studio | Ep 281
🎙 In this episode of Systemize Your Success, I sit down with Taylor Jean Anderson, a coach and systems strategist who helps people build online businesses around what they genuinely love to do. Most founders are drowning in tools and still doing low-value work. This episode is about flipping…
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How I Stopped Copy-Pasting Between Apps and Let Claude Run My Workflows | Ep 280
🎙 In this episode, I share how Claude has fundamentally changed the way I create and ship courses by turning a tangled mess of tools into a fully automated, end-to-end production line. I walk you through the stack of “skills” I’ve trained Claude to perform so far, including scraping all my…
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The One Thing That Makes AI Sound Like You - And Avoid Detection | Ep 279
🎙 In this episode, I share the single shift that completely changed how I use AI - creating a clear, detailed Brand Voice Guidelines document so AI can write in “my” voice, not a generic AI-sounding one. I walk you through how I went from clunky, obviously AI emails to polished copy that sounds...
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FOMO, Insomnia, Identity Crisis! The Reality of Using AI in Business | Ep 278
🎙 In this episode, I open up about the very real FOMO and identity crisis I’ve been wrestling with as AI explodes across the business world. I share the sleepless nights, the technical headaches of getting Claude Code and task‑running agents to work within tools like Asana, and the uncomfortable...
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Simplified DNS, A Faster Site, and Unlimited SSL For Free - What's The Catch? | Ep 277
🎙 In this episode, I share how I’ve taken the chaos of managing dozens of DNS records, SSL certificates, and email settings across multiple providers for my websites. I simplified it all into one, non‑techie‑friendly dashboard using Cloudflare. I walk you through how I now spin up subdomains,...
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AI Augmented Team: Real Growth Without The Cost | Ep 276
🎙 In this episode, I share why I’m no longer excited about replacing whole teams with AI and instead, focus on building AI‑augmented teams that get better results, faster, without blowing the payroll budget. I’ll walk you through how I “hire and train” AI like a new team member using Standard...
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Stuck in Overthinking? Break the Mental Loops Draining Your Business ft. Dave Nyss, Founder of Real Learning | Ep 275
🎙In this episode, I sit down with Dave Nyss, founder of Real Learning. Together, we explore how “red energy loops” of stress, overthinking and self‑doubt quietly drain your business, how to spot the blind spots and mental filters that keep you stuck, and how to recondition your brain so you can...
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How Executive Assistants Unlock Growth Without Overwhelm ft. Tarra Stubbins, Founder of Take It Easy Group | Ep 274
🎙 In this episode, I sit down with Tarra Stubbins, CEO of Take It Easy Group. She went from being a roadie to becoming Mick Jagger´s personal assistant. We unpack what it really means for your business when you get high‑level support at an early stage. We also dig into the difference between a...
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Not Getting Honest Feedback from Your Team? Try This New System | Ep 273
🎙 In this episode, I share how and why we’ve built a simple, structured feedback system into our meetings to make sure that even the most timid team members feel safe giving honest, constructive feedback - and yes, even to me as the business owner. I’ll walk you through our meeting scoring, the...
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Could a Fractional COO Help You Step Out of the Day-to-Day? ft. Tamara Munoz, Founder of Behind the Screens | Ep 272
🎙 In this episode, I sit down with Tamara Munoz, a Fractional COO specialist and founder of Behind the Screens. Together, we explore how to get high-level operational support before you can justify appointing a full-time COO, and what it really looks like to extract yourself from the day-to-day...
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Turn Your Vision Into Operational Flow—Without Doing Everything Yourself | Ep 271
🎙 In this episode, I dig into what it really takes to build a business that no longer depends on you for every answer, every decision, and every tiny task. I start with the mindset shift from “I’ll just work harder” to “how do I turn my vision into operational flow?” I walk you through how to…
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The AI-Powered Recruitment System We Use to Eliminate Subjective Hiring Decisions | Ep 270
🎙 In this episode, I share my incredibly frustrating experience of recruitment, including hiring my replacement as an intern, recruiting for my various companies, and running a recruitment agency. A journey that took me from hating recruitment to building an AI-powered, VA-driven system that...
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The Missing Skill Between Visionary Ideas and Operational Flow | Ep 269
🎙Have you ever had a great business idea stuck in your head, but struggled to turn it into something your team could actually build and execute? In today's episode, we discussed the game-changing skill of process mapping—how to transform visionary concepts into systematic, executable workflows...
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This Free AI Speech-to-Text App Is Saving Me 40+ Hours a Year... | Ep 268
🎙In this episode, I introduce a game-changing free AI speech-to-text app that’s designed to save you hours each year. If you’re someone who prefers talking over typing or wants to work more efficiently, you’ll find this episode packed with practical insights. I share real-world examples of how...
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Drowning in Process Documentation? Build a Pipeline and Step Back! | Ep 267
🎙Documenting what you do in an operation manual (OM) or SOP is fundamentally the easiest way to ensure somebody else reliably gets stuff done in your business, without your involvement. The challenge is that most small businesses have literally hundreds of tasks which need to be documented, and...
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Try This 15-Minute Daily Habit To Finally Clear Your Inboxes! | Ep 266
🎙 If they were giving out awards for procrastination and avoidance of admin tasks, I would win hands down, out of pretty much anybody I know. Whether it's chasing people up, responding to emails, checking my messages, or just basically doing those admin things that just back up and just annoy…
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How to Get Your Team to Optimize Processes Without Your Involvement | Ep 265
🎙 This morning, I spent a couple of hours automating a task that takes about an hour a week to do. That means going forward, we're gonna save about 50 hours a year. That's pretty cool. However, my reflection on this was not so good. Why was I the one who A, spotted this needed to be done, and B,...
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The Ethical Sales Approach That Builds Trust and Sustainable Revenue with Andee Hart, Host of She Sells Differently | Ep 264
🎙Today, I interview Andee Hart, the host of She Sells Differently and an ethical sales coach with 17 years of experience working in corporate sales and running her own businesses. Her approach is service-driven, starting every sales conversation not with “How am I going to close this deal?” but...
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Why Most Remote Teams Struggle—and the Leadership Shift That Fixes It with Nicolas Bivero, Co‑founder of Penbrothers | Ep 263
🎙 If you're considering hiring a remote worker from the Philippines, or you already have a Filipino team, this episode is a must-listen. I interview Nicolas Bivero, who’s spent over a decade helping companies build teams in the Philippines. I’m also a long‑time advocate—my entire team is based...
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Why Your Staff Training Isn’t Sticking—and How to Make It Actually Work with Dr Carrie Graham, Founder of COG Learning & Solutions, LLC | Ep 262
🎙Today I’m joined by Dr Carrie Graham, who has a PhD in adult and workplace learning. We share a similar mission: helping business owners reduce stress by getting what’s in their heads into the heads of their team so they can do the work effectively and efficiently. Carrie brings an academic and...
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The Data-Backed Formula That Improves Job Ad Click-Through Rates | Ep 261
🎙 Today I’m taking you behind the scenes to share our formula for creating high‑performance job titles and opening paragraphs that actually get clicked. It’s based on a detailed analysis of over 60 job postings that generated 22,000 clicks over three years. We’ve posted more than 200 ads over...
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The Five Metrics That Reveal Your Highest-Impact System to Fix Next | Ep 260
🎙Deciding where to put my effort into systems, automation, or AI is a critical decision as a small business owner. With limited time, energy, and team capacity, I’ve definitely gone down the wrong path before and spent months improving systems that didn’t give me the return I hoped for. My…
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Behind The Scenes: Building a Sustainable Business with Autopilot Architect | Ep 259
🎙 Today, I want to talk about one of the most overlooked yet critical roles in creating a business that is truly sustainable, scalable and ultimately saleable. If you're trying to build a business to give you more freedom or to live with more presence, purpose, and peace, this episode is an...
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How to Lead Confidently as You Scale—Without Doing Everything Yourself with Jevon Wooden, Founder of BrightMind Consulting Group | Ep 258
🎙Phenomenal leaders of great companies inspire those around them to take action. Today's episode with Jevon Wooden is all about that. We discuss how small business owners can step into the kind of leadership that motivates their teams, attracts the right clients, keeps them energised instead of...
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The Systems and Mindset That 10x Your Productivity with Barry Cryan, Founder of Do More Better | Ep 257
🎙I loved chatting with fellow systems and productivity coach Barry Cryan. When two industry experts independently come up with similar strategies to help people, you can be sure that they work in practice. Barry, who is the CEO and founder of Do More Better, shares his best insights. Today, you...
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Stop Micromanaging Your AI: The Leadership Shift That Finally Frees Your Time | Ep 256
🎙AI is transforming how we work in our business, but the journey hasn’t always been smooth. We’ve faced plenty of challenges and found that, in some cases, trying to use AI to boost efficiency has actually made some tasks take longer than before. Recently, I had a major mindset shift when I...
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Freedom by Design: Build a Property Business That Truly Supports Your Life with Julie Talbot, Founder of Brick by Brick Property Group | Ep 255
🎙Today's episode is about designing a life and a business that gives you true freedom. It's about creating assets, wealth and the stability that allows you to have the life you want. I connect with Julie Talbot, a true digital nomad and founder of Brick by Brick Property Group. She is a mentor…
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How to Terminate an Employee—With Clarity, Confidence, and Compassion | Ep 254
🎙Letting people go or sacking people is pretty rubbish as a business owner. It can make you feel terrible inside. It does for me anyway. And today I want to talk about the latest time I´ve had to let somebody go, the reasons behind that decision, and how, actually, I feel pretty good about it,...
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How Smart Businesses Use CRMs, Automation, and AI—Without Getting Lost in the Hype ft. Jeff Tilley, Founder of Muncly | Ep 253
🎙In this episode of Systemize Your Success, I sit down with Jeff Tilley from muncly.com. He helps people to implement CRMs for sales and customer service and is a true expert in his field. If you’re thinking about using a CRM or wondering what else you should be doing with your CRM, then listen…
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The One Question That Turns Team Interruptions into Systems That Run Themselves | Ep 252
🎙In this episode, I reveal the single most powerful question you can ask your team to transform day-to-day problems into lasting systems and always up-to-date solutions. I share how a simple query from my comms assistant about a client subscription turned into a brilliant opportunity to create a...
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From Frustrated Boss to Empowered Leader: The Frameworks I Use To Build a Self-Managing Team | Ep 251
🎙As a small business owner you are always juggling multiple roles whilst leading a tiny team, so you can’t just step back and hope someone else picks up the slack - there isn’t anyone!. In this episode, I share clear frameworks you can start using today to build a strong team that is resourceful...
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Stop the ‘Hire and Hope’: Experts’ Opinion—How Systems Turn Virtual Assistants into Self-Managing A-Players with Kirsten Graham, Co-CEO of Six Figure Business Coaching | Ep 250
🎙 In this episode, I sit down with Kirsten Graham, a direct competitor who also specialises in helping entrepreneurs to systemise their work and achieve freedom using virtual assistants and smart business systems. We compare our approaches, provide practical strategies and share hard-won lessons...
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How to Turn Your New Team Member Into a Catalyst for Systems Development | Ep 249
🎙 In this episode, I reveal how every new hire presents a golden opportunity to refine and strengthen your business systems. I share what I’ve been doing this week with a new team member and how using their “fresh eyes” has helped me identify weak spots, improve our onboarding process, and...
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How to Keep Your Team Relevant and Future-Ready in the Age of AI | Ep 248
🎙 Artificial Intelligence is here to stay, and I see it becoming as essential to small business owners as the internet itself. In this episode, I share a clear strategy for upskilling my existing team—not only to keep them competitive and relevant, but to help them become highly valuable,...
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AI in Recruitment: How to Spot Cheating Candidates—and Hire with Confidence | Ep 247
🎙I share a wild anecdote about a live job candidate blatantly using AI to answer interview questions and dive into the new reality of recruitment. I explain how AI is changing the game, with some applicants attempting to cheat the system, and how you can fight back by becoming more “savvy”. I...
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ABOUT THIS SHOW
Reclaim your time, reduce stress, and create more impact.For years, Dr. Steve Day was a slave to his businesses - working insane hours and living in constant stress and overwhelm. After suffering through burnout and depression, he realised that success doesn’t come from doing more; it comes from aligning your work with your ideal life and systemising the things that matter.That shift changed everything.By focusing on key systems, he transformed his business and lifestyle - emigrating to Sweden and living with more presence, purpose and impact.In Systemize Your Success, he shares the strategies that helped him step out of the grind so that you can do the same.This podcast is for small business owners who want to honour their authentic selves, create more space and freedom, and leverage their strengths for meaningful impact. You'll learn how to streamline operations, outsource effectively, manage a remote team, and set up systems that free you to focus on building a business you fee
HOSTED BY
Dr Steve Day
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Frequently Asked Questions
How many episodes does Systemize Your Success have?
Systemize Your Success currently has 296 episodes available on PodParley. New episodes are automatically indexed when they're published to the podcast feed.
What is Systemize Your Success about?
Reclaim your time, reduce stress, and create more impact.For years, Dr. Steve Day was a slave to his businesses - working insane hours and living in constant stress and overwhelm. After suffering through burnout and depression, he realised that success doesn’t come from doing more; it comes from...
How often does Systemize Your Success release new episodes?
Systemize Your Success publishes regularly with 296 episodes available. Check the episode list for the typical release schedule.
Where can I listen to Systemize Your Success?
You can listen to Systemize Your Success on PodParley by clicking any episode. We provide an embedded audio player for direct listening, and you can also subscribe via your preferred podcast app using the RSS feed.
Who hosts Systemize Your Success?
Systemize Your Success is created and hosted by Dr Steve Day.
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