092: Systems Behind the Scenes with Cheyenne Olson

Behind every smooth-running music studio are systems that make daily operations effortless. In this episode, Cheyenne Olson of Cheyenne’s Piano Studio in Layton, Utah, shares how she keeps her business organized, from student registration and lesson planning to billing and communication. Cheyenne walks us through the tools and systems she uses, including Google Drive, Canva, and ChatGPT, to simplify studio management and support her students’ progress.Cheyenne shared a brief overview of her background and piano studio in Layton, Utah.How new students typically find her studio through word of mouth, local Facebook mom groups, and her Google Maps business listing.Encouraging parents to leave Google reviews that help her studio appear in local search results.How she uses her website’s registration form to manage new inquiries.The importance of communication during onboarding.How she uses ChatGPT as a digital assistant to record student progress.Her studio follows a tuition-based payment structure with consistent monthly payments.She explained why she no longer offers makeup lessons.She highlighted her teaching philosophy of letting students learn the songs they love.How maintaining clear systems and consistent communication has helped her studio.Links MentionedCheyenne's website:Cheyenne's Piano StudioCheyenne's Instagram:@cheyennespianostudioCheyenne's Facebook page:Cheyenne's Piano StudioToday's Guest Cheyenne Olson is the owner of Cheyenne’s Piano Studio in Layton, Utah. She’s been teaching piano for over ten years and specializes in helping kids, teens, and adults learn to play with confidence and joy- focusing on what she’s most passionate about: teaching students how to play the songs they love.About Rachel EhringDr. Rachel Ehring is a pianist, teacher, music administrator, and lover of piano teaching gadgets. She holds a DMA in Collaborative Piano from the University of Colorado Boulder and a MM in Accompanying from the University of Kansas. She currently serves as Director at St. John’s Conservatory of the Arts in Orange County, CA. Previously, she held positions at Concordia University Irvine and Henderson State University. Rachel is passionate about empowering music teachers to create engaging and exciting lessons for students of all ages. When she isn’t playing the piano, you might find Rachel reading books with her son or walking her beagle Frieda.Visit her website at RachelEhring.comVisit her Instagram page: @rachelehringVisit her YouTube channel: @dreamlavendermusic6694Visit her Etsy shop at Dream Lavender MusicThank you for tuning in!Consider implementing the ideas from this podcast by writing several actionable steps for your teaching practice if it’s inspired you. If you enjoyed today’s show, please leave us a review on Apple Podcasts, which helps other teachers find our show. Stay updated by subscribing to this show, and get automatic delivery to your device every time a new episode goes live! We publish on Fridays weekly.TopMusicPro 14-Day Free TrialHeard about TopMusicPro Membership? As a valued podcast listener, I’d like to offer you a special chance to try our community free for 14 days. You can access a treasure trove of teaching resources, professional development courses, and creative lesson ideas. Click the link below to access your exclusive 14-day free trial for our Studio Membership.TOPMUSICPRO MEMBERSHIP 14-DAY FREE TRIAL