Episode 2 | W Scottsdale - Hotel Venues, Room Blocks + PTO Days

Send us Fan MailThis week we are in sunny Scottsdale Arizona joined by Anna Ly-Luu, Marketing Director of W Scottsdale. Anna's here to fill your cup with wedding hotel and venue secrets, tips on finding your perfect venue, expert insight on room blocks and wedding accommodations, and when you should ideally book your dream wedding venue.SummaryIn this episode, Anna, the marketing director of W Scottsdale, shares wedding hotel and venue secrets. She emphasizes the importance of booking the venue and room block as early as possible, especially in high-demand areas like Arizona. Anna also discusses the role of a wedding planner and the difference between a venue coordinator and a wedding planner. She highlights the significance of site tours and the importance of visualizing the space. Anna recommends bringing the parents for the final venue walkthrough and encourages couples to be flexible with their wedding dates to secure their dream venue.TakeawaysBook the venue and room block as early as possible, ideally a year in advanceConsider the role of a wedding planner and the benefits they bring in terms of organization and vendor coordinationSchedule site tours with the venue to visualize the space and ask important questionsBe flexible with wedding dates to secure the dream venueBring the parents for the final venue walkthrough to ensure everyone is on the same pageChapters00:00 Introduction00:58 Wedding hotel and venue secrets01:11 Bringing Pinterest board to life02:10 Marketing manager role03:32 Rehearsal dinners at W Scottsdale04:59 Private buyout and open rehearsal dinners06:00 Wedding parties staying at the hotel07:49 Hotel room block08:36 Attrition in room block09:24 Adding rooms to the block10:18 Estimating room block size11:13 Booking enough rooms in the block11:31 Room block cutoff date12:49 Running out of rooms in the block13:45 Managing multiple events on the same day14:50 Importance of having a wedding planner15:39 Difference between venue coordinator and wedding planner16:46 Meetings with the venue18:10 Pre-planning process19:20 Number of meetings with the venue20:35 Scheduling site tours21:35 Ideal time for site tours22:35 Venue tours and visualizing the space23:52 Booking the venue and hotel26:38 Importance of knowing the lighting in the venue27:56 Booking the venue and room block29:17 Booking the dream venue31:34 Booking the room block33:23 Bride and groom staying at a different hotel35:24 ConclusionMore from Sonja Babich & Dan Riggs:Iron Diamond Media: https://www.irondiamondmedia.com/Summit Hill Studios: https://summithillstudios.com/ @summithillstudios More from Anna:@wscottsdale on Instagram@anna_lyluu on InstagramThank you to today’s sponsors:Linen Effects: https://lineneffects.com/Warpaint International: https://www.warpaintinternational.com/Continental Diamond: https://www.continentaldiamond.com/Today’s episode is powered by:Ryann Lindsey Photography https://ryannlindseyphotography.com/Hazel Grove Rentals https://www.hazelgroverentals.com/Florals by Kendra https://floralsbykendra.com/Amour de Sucre https://amourdesucre.com/Le Briege Beauty https://lebeigebeauty.com/Support the showProduced by Dan Riggs Films & Summit Hill Studios summithillstudios.comand Iron Diamond Media irondiamondmedia.com