How to Run Team Meetings Like a Pro | Structure, Culture & Vision for Scratch Agencies

In Episode 137 of the Scratch Agency Podcast, co-hosts Stephen Turnbull and Shawn Fitzgerald go behind the scenes to share exactly how they run weekly team meetings, one-on-ones, and monthly check-ins inside their agencies.Whether you’re a solo agent just starting out or growing a team of producers and VAs, this episode gives you a step-by-step framework for meetings that actually move the needle. From sharing core values and agency goals to reviewing quotes, retention, and team wins — this conversation is packed with strategies to boost team accountability, alignment, and culture.🔥 If you're tired of meetings that feel like a waste of time (or not having any at all), this episode shows you how to build a rhythm that creates results — even if your team is fully remote.🕒 Timestamps:00:00 – Introduction & Mindset: “You Are Where You Wanted to Be”04:38 – The Power of Mastermind Groups & Why You Should Start One08:55 – Why Team Meetings Matter, Even with a Small Team10:50 – Stephen’s Weekly Structure: Core Values, Wins, and Check-ins16:24 – Shawn’s Framework: Vision, Metrics, and Accountability20:11 – Recurring Meetings: Monday Sync, Wednesday Cancellations, Friday Wrap-Ups24:30 – Giving Team Members Ownership in Meetings27:08 – Monthly One-on-Ones & Leadership Reflections30:20 – Using a Running Feedback Log Instead of Interrupting Work33:04 – Final Thoughts: Act Like a Big Agency from Day One🎧 Listen on Spotify:https://open.spotify.com/show/7hutxCZ5NUPqF5hRdC79Hl?si=33a6cfadba084957📲 Follow us on Instagram:https://www.instagram.com/thescratchagencypodcast🔗 Join our Telegram Community:https://t.me/+cISob2kA3pAyMmY5💻 Visit our Website:https://scratchagencypodcast.comThank you for tuning into The Scratch Agency Podcast.Like, share, and subscribe for more real conversations about building from the ground up.Own your future — we’ll see you next time!