January 5, 2025 Rockingham County Commissioners Meeting

January 5, 2025 Rockingham County Commissioners MeetingAGENDA1.   Meeting Called to Order by Chairman Barrow2.   Invocation3.   Pledge of Allegiance4.   Request approval of the January 5, 2025 Agenda.5.   Consent Agenda     Consent items as follows will be adopted with a single motion, second and vote, unless a request for removal from the Consent Agenda is heard from a Commissioner        A. Captain Jennifer Brown           1. Request approval to increase Revenue in Sheriff's Donations budget line $1800.00           reference donation received from Bethany Community School to purchase a weapon for           the School Resource Officer assigned to their school for safety and protection of the           students, faculty and staff. This is to be allocated per Bethany Community School's           specific request. A new Project Code is requested for Capital Outlay for the SRO weapon.           2. Request approval to accept $5000 donation received from First Responders of the           Triad, Inc. Golf Tournament to be used for Project Lifesaver. This is a program designed to           help save lives and help communities streamline search and rescue procedures. Funds           will be used for training purposes and setting up the program in Rockingham County.                  • $1800.00 Donation Money Sheriff's Department                  • Donation for Project LIfeSaver               B. Mandy McGhee, Finance Director           1. Request approval to increase Soil and Water Conservation budget $2,500 for funds that           were donated for the summer camp.           2. Request approval to appropriate available restricted sales tax funds in the amount of           $40,000 to cover the removal, refurbish and installation of an unused boiler at WREM to           South End Elementary School. This is an emergency purchase.           3. Request approval to appropriate available fund balance from the general fund to cover           the cost of adding (5) DSS Child Welfare Service positions approved by County           Commissioners at their December 1, 2025 meeting. The budget amendment will cover           salaries, benefits, and initial operating expenses for (2) Social Workers, (2) Community           Social Services Technicians, and (1) new administrative Specialist through 01/01/2026 -           6/30/2026                  • $2500 Donation = Soil and Water Conservation budget                  • Unused Boiler installation from WREM to South End Elementary            • Request approval of 5 DSS Child Welfare Service positions         C. Justin Thacker, Deputy Finance Director   1. Request approval to consolidate the budget for Jacobs Creek with the Huntsville Fire   Department district since the merger was finalized in June 2025. Reclassify the current   revenues and expenditures for FY 2026 in the Jacobs Creek line items with the Huntsville   revenue and expenditure line items.   2. Consideration to approve and appropriate $10,000 for the Hazard Mitigation Emergency   Grant. This grant is funded through the NC Dept of Public Safety, and the County is   awarded annually for conducting a live hazardous mitigation training exercise using the   company Crisistec.   3. Request approval to amend the FY 25-26 911 communications budget $2,783 and the   Information Technology Services budget $279 for new software subscription that meet the   criteria of a recently implemented governmental accounting standard requiring certain   software subscriptions to be capitalized as a Right to Use intangible asset and the   corresponding liability to be reported.   Bitwarden (10 Licenses for 911 & 1 for PIO) - $3,062           • Consolidation of budget for Jacobs Creek with Huntsville Fire Department           • Hazard Mitigation Emergency Grant           • 911 Communications Budget and Information Technology Services Budget             amendment     D. Todd Hurst, Tax Administrator   1. Request consideration for approval of order directing the Tax Collector to advertise   unpaid 2025-2026 property taxes as directed by NCGS 105-369.   2. Request the approval of Tax Collection and Reconciliation reports for November   including refunds for November 19, 2025 thru December 15, 2025.           • Order to advertise unpaid 2025 2026 Property Taxes           • Tax Collection and Reconciliation Report for November Refunds for November 19,             2025 thru December 15, 2025          E. Lindsay Pegg, Tourism Manager   Request Board approval to sign a resolution proclaiming 2026 as the 20-year Anniversary   of the Haw River Trail (HRT). This proclamation will recognize two decades of partnership,   conservation, recreation, and economic impact associated with the Haw River Trail and its   role in connecting communities across the region.           • Proclamation 20 year Anniversary of the Haw River Trail        F.   Erselle Young, Assistant Superintendent for Operations & Logistics     1. Request approval to transfer unspent funds from Project RS2426 New Vision Main     Building Roof Repair to RS2437 Reidsville High School HVAC Phase 5-6. This transfer will     cover additional cost and installation of an electrical sectional switch needed to carry the     electrical load that is a reliable power source and continuous operation of the RHS HVAC     System.     2. Request approval to transfer $473,802 from the Rockingham County School System's     Other Restricted Funds to the Capital Outlay for the purchase of Activity buses.     Rockingham County Schools Board of Education approved the update of the District's     Fleet of activity buses at their December 8, 2025 meeting.                      • RCS HVAC Budget Transfer of unspent funds from Project RS2426 to RS2437                     • Movement of Funds from RCS Other Restricted Funds to Capital Outlay Activity                       buses                 G. Caleb Tilley, Engineering and Public Utilities Director           Request for Board approval to award the Mayodan WWTP Influent Pump Station           Rehabilitation project, at 293 Cardwell Rd., to State Utility Contractors, Inc. This project           consists of the replacement of the existing pumps at the influent pump station. This project           will also include coating of the wet well and all pump station piping. Electrical components           will also be replaced and include the installation of new variable frequency drives.                     • State Utility Contractors, Inc. Mayodan WWTP Influent Pump Station Rehabilitation                       Project                 H. Derek Southern, Assistant County Manager           Request to approve the Behavioral Health Coordinator position to be added to the County           pay plan at a pay grade of 27 and approve the budget amendment to establish a budget for           this new position. Funding for this position is coming from previously committed MOE           funds and requires no new funding commitment from the County Reidsville Area           Foundation has pledged to match our funding once approved.                     • Behavioral Health Coordinator Position                   I.   Trey Wright, Health Director             Request approval to add new code and acquisition costs to the Master Fee Dental             Schedule:             *Fluoride Toothpaste by Prescription Acquisition Cost D96330FT                     • New Code and Acquisition Costs Master Fee Dental Schedule6.    Public Comment7.    Presentation8.    Bob Cleveland, Aging Program Planner, PTRC      Updating the Board on Aging in Rockingham County: Successes and Challenges.        • Rockingham Planning Committee for Older Adults Update9.    New Business10.   Commissioner Comments11.   Adjourn###