Sarah Greer & Adrian Peryer: Rethinking Meetings — S1/E3

In this episode, I sit down with Sarah Greer and Adrian Peryer, co-founders of Shared Vision Toolkit, to talk about how they've spent decades transforming ordinary meetings into immersive, co-creative experiences. We dig into their Design-Centric Facilitation™ approach, the magic of a well-designed room, why 80% of the work happens before anyone walks through the door, and how visual thinking helps build genuine alignment inside organizations. Running Order Introduction to transforming meetings into immersive, collaborative experiences The role of environment: whiteboards, lighting, and space design The extensive preparation process: months of research and iteration Using questions and frameworks to guide co-creative sessions The magic of walking into a thoughtfully designed room The impact of immersive environments on productivity and engagement Redesigning weekly meetings to maintain freshness and effectiveness Icebreakers and humor: building trust and vulnerability The power of visual listening and capture techniques Navigating virtual environments and building shared spaces online Case studies: product feedback sessions, strategic off-sites, and re-purposing physical spaces The origin story: from initial practices inside HP to scaling across tech giants The importance of leadership sponsorship and organizational culture Capability transfer: training clients to sustain practices Making tools affordable and accessible for broader impact Practical tips for listeners: navigating creative challenges, challenging oneself, and seeking inspiration outside work Setting up environments to sustain flow and energy The journey of scaling practices, including the transition from corporate parent to independence Embracing chaos and turning moments of disruption into opportunities Resources & Links Shared Vision Toolkit Shared Vision Toolkit on LinkedIn Shared Vision Toolkit on YouTube Sarah Greer on LinkedIn Adrian Peryer on LinkedIn Ron Westrum's Culture Framework Mental Canvas Sponsored by The Reflective Travel Workshop Video Have you ever wanted to create travel sketchnotes from a trip, using only photos and memories you already have? In this 2-hour recorded video replay, I walk you through my process for creating travel sketchnotes, then guide you through your own photos and memories so you can do the same for your trips. You'll also get a set of downloadable, printable sketching templates to help you get started. The full video replay and templates are just $20. https://rohdesign.com/travel Subscribe to the Sketchnote PodcastYou can subscribe to the podcast through iTunes, Google Podcasts, Spotify, Amazon Music, YouTube or your favorite podcast listening source.Support the PodcastTo support the creation, production, and hosting of the Sketchnote Army Podcast, buy one of Mike Rohde's bestselling books. Use code ROHDE40 at Peachpit.com for 40% off!Sketchnote Lab is Mike Rohde’s space designed to bridge the gap between sketchnote theory and practice. You don’t need to be an artist to think visually. Join Mike and learn to use sketchnotes to clarify your thinking, solve problems, and move forward. Learn more about Sketchnote Lab.Mike is the author of The Sketchnote Handbook and The Sketchnote Workbook, bestselling books that teach regular people how to start sketchnoting and build a regular sketchnoting practice.He founded the Sketchnote Army and hosts the Sketchnote Podcast, where he interviews visual thinkers to understand what makes them tick.Mike teaches recorded, live, and in-person workshops to accelerate your sketchnoting practice and provides personalized coaching for your specific visual-thinking challenges.He is the illustrator of bestselling books like REWORK, REMOTE, The $100 Startup, Honest SEO, The Culture Playbook, and The Future Begins with Z.Become a Supporting or Founding Lab Partner to support Mike’s work.Some links in Sketchnote Lab posts are affiliate links. If you purchase through them, I may earn a small commission at no extra cost to you. I only recommend tools and resources I use and believe in.©2026 Mike Rohde, Sketchnote Lab