Working With IT, Security, and Procurement: The New Collaboration Trio

AI tools can make learning design faster and more creative, but the moment a tool touches prompts, uploads, learner responses, employee information, or system integrations, approvals can feel like a hard stop. We talk through the real shift many instructional designers are living right now: AI tool selection is no longer only a learning design decision. It’s also a technology decision, a security and data privacy decision, and a procurement decision tied to contracts, licensing, and long-term support.We walk step-by-step through what IT, security, and procurement actually care about, and how to stop showing up late to the conversation with vague requests. You’ll hear four common traps that turn approvals into frustration, plus a simple reframe that makes collaboration easier: bring clarity before you bring urgency. We also keep the instructional designer’s core responsibility front and center, connecting any AI tool to learning purpose, performance, practice, feedback, and transfer so “shiny” doesn’t outrank “useful.”To make it practical, we share a one-page AI approval brief you can use before you recommend, request, or pilot a tool. It covers five essentials: the use case, the audience, the data involved, the risk tier with guardrails, and the value with a clear evaluation plan. We also point you to the AI Approval Compass companion resource and end with a checkpoint challenge you can complete in minutes. Subscribe, share with a colleague, and leave a review if you want more AI-ready workflows that stay human and responsible.🔗 Episode LinksPlease check out the resource mentioned in the episode. Enjoy!AI Approval Compass Send Jackie a TextJoin PodMatch!Use the link to join PodMatch, a place for hosts and guests to connect.Disclaimer: This post contains affiliate links. If you make a purchase, I may receive a commission at no extra cost to you.Support the show💟 Designing with Love + allows you to support the show by keeping the mic on and the ideas flowing. Click on the link above to provide your support.☕ Buy Me a Coffee is another way you can support the show, either as a one-time gift or through a monthly subscription. 🗣️ Want to be a guest on Designing with Love? Send Jackie Pelegrin a message on PodMatch, here: Be a guest on the show🌐 Check out the show's website here: Designing with Love📱 Send a text to the show by clicking the Send Jackie a Text link above. 👍🏼 Please make sure to like and share this episode with others. Here's to great learning!