PODCAST · business
The GTD® Virtual Study Group
by GTD® VSG
Welcome to the GTD® Virtual Study Group! This is a twice-monthly live call that focuses in on productivity and Getting Things Done. We are a supportive global community dedicated to inspiring and empowering personal growth.We focus on general principles of productivity, how to become more successful in life, and the Getting Things Done®* task management methodology.Join our live calls on the second and fourth Thursdays every month at 4:00pm Eastern! Simply dial 1-857-216-6700, Pin 559525!*This podcast is not affiliated with, approved or endorsed by David Allen or the David Allen Company, which is the creator of the Getting Things Done® system for personal productivity. GTD® and Getting Things Done® are registered trademarks of the David Allen Company. For more information on the David Allen Company's products the user may visit their website at http://www.gettingthingsdone.com.
Episodes
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353: Underwater
What do you do when the work is coming in faster than you can handle it? In this episode we talk about being underwater, from triage mode and the two-minute rule to blocking time at the end of the day, and how to tell whether the overwhelm is coming from outside or from inside. We share what…
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352: Inbox Zero
How do you keep Inbox Zero when the email just keeps coming? We dug into what it really means in practice, why your in-tray may matter even more than your email inbox, and how to make clarifying and organizing feel less like a slog with a little gamification. Lots of great stuff! Enjoy! Check out...
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351: In Case Of Emergency
Life happens, and sometimes it happens to a coworker. When one of us had to step in and cover a colleague's projects with no notes to go on, it got us talking about how to set up our systems so someone else could pick up where we left off. We dug into checklists, handoff docs, holding our...
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350: Integrating Task Management Systems
What happens when a client wants the same work tracked in their system, a consultant's app, and your own? Denise brought us this one, and we dug into the friction of living in other people's tools, the case for a single source of truth, and where the line falls between managing your work and...
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349: Finishing the Year Strong
Finishing the year strong isn't just a work thing. In this episode, prompted by Christine's topic, we talk about closing out the year well, both professionally and personally, and get into where GTD® draws the line between projects and the ongoing routines that never quite end. We also dig into...
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348: Forecast Workload
How do you actually forecast how much work you can get done in a week? Ray brought us this one, and we dug into building buffer for the unexpected, using milestones and monthly reviews to see further out, and leaning on tools like Gantt charts and defer dates to keep our systems honest. Enjoy!...
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347: Transitions
Transitions are everywhere, and most of them are not on the calendar. In this episode we dig into the ones that repeat every year, like back-to-school and fiscal year-end, plus the ones that just show up, like onboarding a new hire or planning a move. We even get into end-of-life planning with…
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346 Centralizing Capture
So much comes at us all day, emails, chats, screenshots, sticky notes, that keeping capture centralized can feel like a full-time job. In this episode we dig into how we each corral our inboxes down to a manageable few, and the automations (think Hazel, IFTTT, LaunchBar, and Krisp) that move…
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345 Jumping Back In
Coming back is hard. Michelle's COVID brain fog sparked this one, and we dive into jumping back into GTD® after time away, whether that's a sick week, a vacation, or falling off the wagon entirely. We share tricks for taming the email backlog, doing a mind sweep, setting up out-of-office rules…
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344 Getting Clear & Current & Overwhelm
Overwhelm happens to all of us. This episode we dig into what to do when everything feels like it's on fire at once: overflowing inboxes, taking on work that isn't ours, and why your GTD® system (not you) should be the thing absorbing the chaos. We talk prioritization, the WOOP framework, and...
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343 Daily GTD - What It's Really Like
What does GTD® really look like on a messy, real-life day? In this episode we get honest about the ebbs and flows, the pull to reorganize your whole system when things get crazy, and why reprocessing your stuff (rather than rebuilding it) is usually what actually helps. Some great insights that...
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Execution — Getting Derailed
What holds us back from actually doing the work, even when we know we're working on the right things? Christine brought us this one, and we dug into the four blockers that derail us, building buffer into the week, time tracking as a wake-up call, and giving ourselves grace when the day falls…
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341 Digital Reference - Engagement on Projects of Different Sizes
How do you keep your digital reference straight when some projects are just you and others involve a whole team? John brought us this one, and we dug into where reference should live, the hard lines between project and general reference, and how to keep everyone in the loop without doing the work...
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340: How to Handle Big Changes
Life's big changes can sometimes throw you for a loop. Luckily, GTD® can help us manage life's changes with a little (or a lot) more ease. In this episode we look at this and share some of our favorite tips. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the…
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339: Working With Others
This episode, we dive into the unique challenges that arise when applying GTD in team settings. How do you stay organized when your outcomes depend on others? We explore strategies for better communication, accountability, and shared focus. With David Allen and Edward Lamont's book Team: Getting...
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338: Quality Tools
Tools matter. Ever have a part of your workflow be changed, and then all of a sudden things don't go as smoothly as they normally do? The struggle with a change in workflow is real! We've experienced it when our favorite tools shut down, or make some major overhaul changes, or when we change jobs...
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337: Too Many Things
How do you deal when you have too many things coming at you? In this episode, we talked about the overwhelm of too many things and how to get out of indecision mode. There must have been something in the air because we were all feeling it. Enjoy! Check out the Official GTD® Virtual Study Group...
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336: Engaging
In this episode we discuss the Engage Phase of Workflow of GTD. Lots of great insight and shares. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com
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335: Starting
Sometimes the hardest thing is just getting started. In this episode we look at how to get over that hurdle, and much more. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com
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334: The Day In and Day Out of GTD
What does working in our GTD systems look like for the day-to-day? We share what works and doesn't work for us. Some great insights that just might help tweak your own system. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com
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333: Projects vs GTD Projects - Revamping Your System
Projects. What's the difference between project management projects and GTD projects? How are they similar? In this episode, we take a look at what exactly is a project. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com
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332: New Years Resolutions, GTD-Style
Do you make new year's resolutions? OK, so we know they never seem to work. But what if we applied GTD to our new goals. What would that look like? GTD actually turns out to be the secret weapon. Lots of great stuff in this episode! Enjoy! Check out the Official GTD® Virtual Study Group website…
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331: Year Ahead Planning
As one year ends and another begins, we look at reconnecting and reengaging with our higher horizons. A really great episode on developing our goals and why. A great reminder at this time of year. Enjoy!! Check out the Official GTD® Virtual Study Group website for resources from the call and…
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330: Tech Tools
Today we decided to dive into a bunch of tech tools and discuss what works and doesn't work for us for our workflows. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com
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329: Cleaning Up Your System
Every so often we experience a bit of friction with our task management system. What causes this? What signs can you look for that your system needs a bit of a clean up? What things might you need to look to clean up? On this episode we share our experiences over the years with what we look for…
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328: Managing Backlog
We all have it... so how do you manage it? Talking about backlogs on this episode of the GTD® Virtual Study Group. How do you keep from feeling overwhelmed by it? What are some tactics for managing it? Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and...
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327: Ask the VSG
We had a number of topics come up before the call, and rather than decide on just one, we decided to do an "Ask the VSG" and touch on them all. We start with looking at what a weekly review looks like, then talked a bit using GTD to help establish routines, followed by revisiting higher horizons...
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326: Tickler Files
An interesting topic for today's call. Tickler Files. In this episode, we talk about how we've adapted tickler files to work in our digital systems. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com
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325: Inbox Zero
Everyone's favorite topic -- Inbox Zero! In this episode we talk about our inboxes, and what's not an inbox. Also some thoughts on the GTD® setup for email with Actions and Waiting For folders. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more:...
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324: What's Your System Look Like
In GTD®, it's important to have a trusted system. But does that mean that you have one app to store everything? In this call we talk about how we have our systems set up -- personal vs business or all combined, using separate apps for specific things like shopping lists. And how we manage tasks...
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323: Mind Like Water
What is Mind Like Water®? How do you get it? How do you keep it? What does not having it feel like? In this call we look at what it means to us. Special thanks to Jeff Korentayer for raising the topic in our facebook group! Enjoy!! Check out the Official GTD® Virtual Study Group website for...
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322: Next Actions, Contexts, & Prioritizing
With all of your project's next actions defined and captured on context lists, how do you know what to do first? And next? In this episode, we dive into different perspectives and solutions for prioritizing actions and being able to trust our systems are helping us see what we need to see, when…
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321: Working With Partners
Working with partners is tricky, especially if they don't practice the same process and systems that you do (GTD®). So how do you get on the same page? How do you approach getting their involvement or buy in? How do you practice empathy for both yourself and others? We dive into this and so much...
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320: Defining the Higher Horizons
Projects, Actions, and even Areas of Focus and Responsibility are pretty easy to define. The higher horizons, not so much. In this episode, we talk about the higher horizons, how we've developed them, and how we use them to guide our life's work. Definitely a great listen if you're struggling…
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319: Energy Management
Understanding your energy levels and their impact on your productivity is so important. Are you a nightowl? Are you swamped with back to back video calls? Can you fit in a quick nap? We cover it all in this episode. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from...
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318: A Meander Through GTD®
We had some fun just wandering around without a set topic in this episode. We talked about all sorts of stuff -- system bankruptcy, dealing with backlog, someday/maybe management, collaboration on projects and shared task management, system tweaking, areas of focus, horizons of focus, and...
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317: ChatGPT
The future is really upon us! ChatGPT and AI are really starting to take a hold and our world is going to look very different to us all very soon. In this episode we talk about what that might really look like in our lives and in our GTD® worlds. What we'd like to image it doing to help support…
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316: Hard Edges In Action Lists
One of the tricky things in keeping hard edges in a task management system is capturing and processing projects and tasks without enough clarity around them. Sometimes our verbs seem actionable, but might be a bit vague in reality. Same with next actions which might actually be a project. In this...
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315: What's the Future Evolution of GTD®?
In this episode, the VSG hypothesizes on what the future of GTD® might look like. The future is now! 😲 Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com
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314: When Others Don't Do GTD®
Ever find yourself annoyed with someone who is less organized than you are? It happens. Maybe even more when you're GTD-level organized. ;) So how do you deal with it? In this episode, the VSG shares a bunch of ideas on the topic. Enjoy! Check out the Official GTD® Virtual Study Group website for...
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313: Recalibrating Horizons With Shifts In Life
When life throws us curve balls with major shifts, we often need to review and recalibrate our Horizons of Focus. In this episode we share our experiences and insights. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the calls and more: http://gtdvsg.com
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312: Boundaries
In this episode we discuss boundaries and how we use GTD® to help us manage them. So many great insights in this conversation! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com
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311: Defining Next Actions
In this episode we dive into the meaty topic of defining next actions. What are they really? How do they differ from projects and actions? What's the best practice for naming our actions so they are clear and actionable, and set us up for success? Enjoy! Check out the Official GTD® Virtual Study...
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310: End of Year Hodgepodge
As we were nearing the end of the year in this call, we shared our thoughts about wrapping up the year and starting the next one. Preparation for the coming year... closing out the current year... reflection on the accomplishments of the past year... getting some R&R... calendar cleanup... etc....
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309: Experience with GTD®
In this episode we share our experiences with practicing the GTD® methodology through the years. The benefits we've experienced, the things we love about it, some of the tweaks we've made over time, and why we've stuck with it. Enjoy! Check out the Official GTD® Virtual Study Group website for...
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308: Finding Your Joy with GTD®
Is your system sparking joy? Do you feel inspired by it? In this episode, we look at our systems from that perspective. How can we inject more joy and inspiration into our systems, and by extension, into our lives? Such a great chat! Enjoy! Check out the Official GTD® Virtual Study Group website...
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307: The Importance of Reflection
In this episode we really step up a couple of horizons and look at the importance of reflection. We often get so bogged down in the doing that we forget to look up and see the forest for the trees. Life is so short and we really want to be focused on the goals that are really important to us....
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306: GTD® on the Go
So now that we are getting back to normal(ish)... we're looking at how we engage with GTD® while we're on the go and some of the logistics around that. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com
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305: Journaling
Journaling can add a whole new dimension of introspection for our systems. We look at journaling from many angles in this episode. Such a great listen! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com
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304: Deep Dive - Omnifocus & Todoist
This episode started out as a pros and cons of task management apps. We ended up really focusing on looking at Omnifocus and Todoist, with some other things thrown in there as well. Enjoy the conversation! Check out the Official GTD® Virtual Study Group website for resources from the call and…
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ABOUT THIS SHOW
Welcome to the GTD® Virtual Study Group! This is a twice-monthly live call that focuses in on productivity and Getting Things Done. We are a supportive global community dedicated to inspiring and empowering personal growth.We focus on general principles of productivity, how to become more successful in life, and the Getting Things Done®* task management methodology.Join our live calls on the second and fourth Thursdays every month at 4:00pm Eastern! Simply dial 1-857-216-6700, Pin 559525!*This podcast is not affiliated with, approved or endorsed by David Allen or the David Allen Company, which is the creator of the Getting Things Done® system for personal productivity. GTD® and Getting Things Done® are registered trademarks of the David Allen Company. For more information on the David Allen Company's products the user may visit their website at http://www.gettingthingsdone.com.
HOSTED BY
GTD® VSG
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Frequently Asked Questions
How many episodes does The GTD® Virtual Study Group have?
The GTD® Virtual Study Group currently has 350 episodes available on PodParley. New episodes are automatically indexed when they're published to the podcast feed.
What is The GTD® Virtual Study Group about?
Welcome to the GTD® Virtual Study Group! This is a twice-monthly live call that focuses in on productivity and Getting Things Done. We are a supportive global community dedicated to inspiring and empowering personal growth.We focus on general principles of productivity, how to become more...
How often does The GTD® Virtual Study Group release new episodes?
The GTD® Virtual Study Group publishes regularly with 350 episodes available. Check the episode list for the typical release schedule.
Where can I listen to The GTD® Virtual Study Group?
You can listen to The GTD® Virtual Study Group on PodParley by clicking any episode. We provide an embedded audio player for direct listening, and you can also subscribe via your preferred podcast app using the RSS feed.
Who hosts The GTD® Virtual Study Group?
The GTD® Virtual Study Group is created and hosted by GTD® VSG.
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