All Episodes
Done! — 684 episodes
Skip the grunt work of organizing your folder structure
Prune your workload for autumn
Figure out when you actually need to pass the ball on
How to build an AI agent more easily
Tie up loose ends and enjoy a better summer
How Parkinson's Law can work to your advantage
Win back time for what matters most to you
Create a workweek closing routine
Reduce stress, find what gives you control
Get an overview of what's being done for you
Browse email folders or search – which is faster?
How short-term rewards can benefit your long-term work
Make it okay to take micro-breaks
How to avoid many "Reply all" emails
Double-batch your email
Stay one step ahead where you are involved
10 automations that might also help you
This is what you gain by arriving on time to meetings
Collect tasks to delegate to AI
Decide what doesn't need to be done now
This is how to think when creating email categories
Let the project manager agent in Planner help you with your project
Attend fewer duplicate meetings
Let go of your overdue tasks at the start of the year
Automate tasks even if you don't (yet) know how
Define how you work in a structured way
Talk to Copilot as your assistant
How to become a better meeting participant
Reach your goal systematically with the Harada method
Ask for help early
Get tasks from a meeting into a list instantly with Loop
That's why templates beat signatures when you email
Following a meeting in Outlook is not free
Think: "Less."
How to bring the annual planning wheel into the to-do list
Take a walk when you're out of solutions
"Who else should know this?"
Five ways to distribute tasks in the team
How to manage what you've planned when customers control your time
Send an email without seeing the inbox
How AI can help you stop procrastinating
Email and chat the way you wish others would do it
Five steps to better decision logging
How to counteract the "mere urgency effect"
Show others when you are available for a meeting
How to set goals for "coordination" and other vagueness
Help yourself remember your structure
Help others be more specific when they ask you to do something
Find things to do on the go
Five get-started steps for creating a digital to-do list
How to connect Trello and Planner to your to-do list
Structured time management for dual roles
How to save your weekend next time
Show how it's done with a video
How an AI can help you train others
How to avoid juggling multiple email addresses
This is what a structured working method looks like
What does it mean when a colleague is "Busy"?
Avoid calendar congestion - how to book focus time automatically in Outlook
"Can't meetings be booked anymore, or?"
Save your best AI-prompts
How ChatGPT Tasks can do the job for you
Reward yourself by leveling up
Make a minimum list
Is it worth it to have a plan?
Notify that you will soon be on vacation
Better than yesterday is enough
Doodle yourself concentrated
Create ghost meetings when you can't be there but want to
Five ways structure helps you in a downturn
Two extensions that make Google Tasks better
Let AI transcribe your scribbled notes
Ask the AI what you missed in the meeting
How pessimism can give you better workdays
How Copilot in OneDrive finds the correct file for you
The new reason why breaking tasks into small steps speeds up success
This is how you are affected by emailing outside of work hours
Make your free time less accommodating
How to decline invitations to meetings you want to avoid
This is why you should choose how you get interrupted
Ten steps you can take to improve your structure
Four steps to get going after the vacation
Let Copilot summarize meeting notes in OneNote
Make structured meeting notes in OneNote
This is why travel time also belongs in the calendar
How to show your colleagues when you plan to work from home
Turn your best ideas into maintenance tasks
Do you have your post-meeting fork in order
Three steps to start structuring
Are you using OneNote, Planner, and To-Do for the right things?
Turn unread newsletters into a podcast with AI
A gardening trick to not miss anything in the chat, emails, and elsewhere
Print out the important material you need to read, and you will understand better
Four guidelines for when something groundbreaking happens
Create a template folder structure
Pick up the phone - but, then…
Get help focusing with Windows Clock
Find the correct email quickly without searching
How to capture the essence of lively chats
Making a promise helps you get the task done
Create playlists in tomato format
One thing to try to more easily let go of thoughts about work
How to reduce the risk of double booking
Two excellent apps for capturing text from images with OCR
Find meeting times painlessly in the new Outlook
Put the most essential points of the meeting in the right place on the agenda
Celebrate as many victories as you can right now
How structure supports creativity
Is reading emails in batches right for you?
Ask the AI first
Improve your working-from-home efficiency
Create shortcuts where you often search by mistake
Three ways to keep track of if you get responses to emails you have sent
Your time in six months is not free
How to more easily find the right documents
Does music make you finish your work faster?
How to avoid having something slip through the cracks and get lost
Why you should dam the brook rather than the river
A fine-tuning a day keeps the doctor away
Seven steps to get a handle on all notifications in Teams
The tree, the poodle and the paint bucket help you set the right goals
How to create great hybrid meetings
Five questions to start the fall in a structured way
Learn something new with the Feynman method
This is the risk of breaking your routine
Record a text note with your voice and AI
How new calendar features help you use your time correctly
Create your structure gradually when everything is new
What to say no to when you need to focus on long-term tasks
Turn your to-do list into a set table
Two tricks for remembering your new to-do list
Give yourself small, small blocks of personal time
How ChatGPT can help you stop procrastinating
Four ways to keep email and chat apart
The three main ways AI has saved me time so far
How many folders should you have in your mailbox?
Do this to multitask less
Three ways to get a break between meetings
How to create a to-do task from a chat message in Teams
When are you on manager's schedule and when on maker's schedule?
When to have the chat open and when to close it
Identify your best remote tasks
Four tricks to help you prioritize important, big tasks when the short ones feel tempting
Nuance the emails in your inbox and process them faster
Time management makes you happier rather than more efficient
Become less tired by disconnecting
The benefits of having a connection diagram of responsibility
Why OneNote is not a good place for your to-do list (yet)
How to determine if your folder structure is right for you
How to show your family if you are available or not
Find the tasks that go overboard first
Find out how quickly you are expected to respond
Choose your emergency channel
How to get the important stuff done between meetings
Why you pay less attention without breaks
Why you should create tasks out of emails and messages you want to mark as unread
Why you should stop for a moment before you start working something you have put off
How to find out what you spend your time on
Would you want to do this tomorrow?
How the structure can help you avoid cleaning
How to make another level when the to-do list app doesn't have enough
How to sleep better with simple means
Write a CV of mistakes
The counter-question that makes your meetings more efficient
Become free to focus when you are not reading messages
Four things you can use the app Microsoft Lists for
Hide self-view during digital meetings
When it's just too much, hide everything else
A new document gets old quickly
Keep a log when decisions are made on the fly
Differentiate between store and do
Lower your ambitions when you are running out of time
How to remember to print when you have the chance
Should you keep recurring tasks in the calendar?
Figure out what is important right now
Don't leave the email in the inbox until the task is done
Make templates for saying no
Enable the same efficiency when working from home as in the office
Make an S.O.P. for your emailing
Sift out at the source
Guide yourself when the structure is easy to forget
How to get started on the big task you suddenly have time for
Why you should write down everything you have to do
Create a closing routine to let go of work faster after the workday is over
Have more peace and quiet during your next vacation
Do the rounds in the morning
How to get good foresight
Evaluating and refining improves your structure
Do short tasks first when the to-do list is long
Make a kit in three steps
Three agreements for the open office environment
How to be made aware when someone uses a certain word in a chat message
How to automatically save an attached file in the right place
How to create good hybrid meetings
What structure-related habit will you leave behind in 2021
Get rid of emails and messages you do not want to spend time on
Have what you need in the morning served automatically
Limit the small to benefit the large
Make all your places of arrival predictable
A to-do list for anyone who does not like lists
Establish traffic rules for your apps and tools
Get rid of irrelevant conversation threads
How to get less tired from digital meetings
Sift out a task from your list today
Do creative things when you are not at your best
Make it clear how available you are expected to be
Take a break early during the day
Set goals to take your structure further
Keep your cool and get a head start
Cut and paste faster and easier
"Trying your hardest" - how hard is that?
The packing list that has saved my summer
How unpredictable is actually the unpredicted
Make it clear what is not important in your leadership
Get rid of the mote and your day will float
Clarify your structure to make it last longer
Schedule buffer time between meetings automatically
How to resolve the unsolved emails hanging over you
Let the expert join for part of the meeting
Only get notifications for certain emails
Don't miss what you promised you would do
How available is available enough?
Write the email now and have it sent when it suits you
Simplify how you deal with incoming messages
Make a map of your digital documents
Give a Christmas present to your January-self
The right time to help others first
Stop doing the outdated or obsolete
Arrive on time and get more help from others
How do you divide your time between your different areas of responsibility
Hold on to your structure when times are uncertain
Measure the unforeseen
Create a get something done easily-kit
Minimize your movement
How to work with focus and good foresight
Book predictable meetings far in advance
Use good structure to make a better impression
How to never come unprepared to a meeting again
Make it OK to not have time for everything
How to tell the calendar and the to-do-list apart
Should you keep your work and personal life in the same list
Build flexibility into your structure
How to make the long to-do-list manageably short
What you can use Microsoft Planner for
Create a digital shortcut in a physical space
A decision made today that will make it easier to get back after the summer vacation
What you gain from having an almost empty computer desktop
What's your drip tray?
Have internal meetings on fixed days
Building walls around your workday
Create a bug-list for your workday
Make your deadlines specific
Two methods for keeping the tempo up when working from home
How to find the right email quickly
Work from home efficiently and with structure
How fast should we reply to emails?
Sleep your way to being more effective
When the to-do-list can be split in two
Create a to-do-task from an email even though you can't
How to prioritize what simply "must" be done
Two positive effects of working from home (and one negative)
Put a period to unstructured meetings
Describe a bad workday and prevent it from happening
Decide what tool you will use for what purpose
Your to-do-list is a real sleeping pill
How to take control of the flow of chat messages
Give your future January-self a Christmas present
The liberating verb begin
The screen setting that makes you sleep better after evening work
Let the to-do-list write itself - without Office 365
Let the to-do-list write itself in Office 365
Remove the spanner from the works
Put your own touch on it and become more productive
Let "for now" have a clear expiration date
Be selective when discarding
With the right app, you will get everything from the meeting
How to make waiting valuable
Bundling questions make you more efficient
They settle it in Fight Club
Write shorter emails
Learn something new in less than 10 minutes
When the non-structure is the best structure
Reward yourself with something you almost need
Five questions for good foresight during the fall
Nine ways to get organized using Outlook
How to tackle the unevenness of everyday life
Unread, unsolved or reluctance
Start in the middle
What you risk when having checklists in to-do-tasks
Let the inadequacy be a clue to your next step
Leave your phone in another room if you want to think clearer
Four tricks for a more relaxed holiday
If you cannot sync or lump together, at least write together
Get small tasks done automatically using Microsoft Flow
Reflecting makes us more likely to succeed
How to ensure that the structuring is quick
How to remain focused when you need to be available simultaneously
How structure becomes a facilitator rather than an inhibitor
How to make clearing and cleaning easier
Plan your breaks to increase your creativity
Write the next agenda any time you like
Get rid of the old desktop folder
Simply solve something small
Write with greater ease and focus
Get interrupted without minding
Decide what this year's structure improvement will be
Make it easier to delegate
Save it for now without it becoming forever
Plan backwards to have a merrier Christmas
Finding something where it is not
Rules and filters make the heavy email-load lighter
Let your morning shape your day
Build your structure little by little
Boost your mood before doing what's difficult
A decent goal is good enough to begin with
Help others when you are feeling stressed
Silence! Action!
Kill your (former) darlings
Kick-start your day with a few quick tasks
Media multitask less and become quicker off the mark
Shed no tears for rainy days
Take a real break
Good structure can extend your life span
We work better together with the right music
Will we stop thinking once we have automated?
Make it clear what matters most
How to quickly get back on track after being interrupted
Reading a bunch of emails at a time reduces stress
The Ivy Lee method
How long does the difficult thing actually take
Everything needs to get done in due time, but not on a specific day
The phone helps you establish a new habit tied to a specific place
Don't have office sleepovers
Two things to remember when using physical reminders
When others do not cc as you think they should
Create a "Go Fish"-corner
What is waiting to be "sent out" is often forgotten
Eight ways to have more time for other things than meetings
It is easy
How to set goals for ambiguous areas of responsibility
Inform others of your delay, even if you are at the office
Follow up on what you actually need to know
Make a quick voice note with RecUp
Imitate!
Leave a loose end consciously
Take shorter aim when things are changing quickly
Hit the breaks when the rush is over
How little notes can help us make the right choice
How to divide a large task into smaller pieces
Remove the rabbit-hole-apps
Choosing the right verb is essential
What to call the alone time
How you obtain a single to-do-list, in spite of also using a project management tool
Automate something (more)
Celebrate New Years more often
How affected are you by everyday nuisances?
Lessen the load first and refine the structure later
Three ways of taking reliable meeting notes
Let structure be about habits
Have fewer meetings by prioritizing accurately
Stop, look, listen and smell
How to make your goals more easily accessible
Figure out what you could ask for help with
Set milestones and goals until Christmas
How you know that your goal is specific enough
Thirteen ways to celebrate the small victories
Keeping an eye with no effort makes for fewer distractions
Clean up a mess when you stumble upon it anyway
Get away from yourself while having phone meetings
That is why you stop using the app you are testing
Coming to the rescue if you are in Office 365 Online-trouble
Do not just wing it, trust your to-do-list
Write down what you do not do immediately
Help the recipient choose your email first
Design your own found-something-interesting-online-process
Five ways to sort things
Place the most recent to the left
Enjoy nature and make fewer mistakes
Be personal, and delegate more successfully
Remove the irrelevant - if you can see it
Everything needs to go - right?
Enter empty hours in a calendar that is easy to fill
Reschedule consciously and make it in time
Getting a handle on your time optimism
Make folders easy to find
Make it an even better year
One long and ten quick ones
Three tips of efficiency from the kitchen
Make the days until deadline look alike
Set reasonable goals in relation to the whole
Do not mix ideas and to-do-tasks on the same list
Three tricks for being on time
A to-do-task is shorter than a workday
Typical two-minute-emails you should deal with immediately
The deceiving urgency and how to avoid it
An overflowing inbox is difficult to translate into to-do-tasks
Give yourself a daily dose of ambiguous
Remove the outdated that is distracting you
How to meet your deadlines with ease
What you could write on the sign
Complete the small things in a few hours
Do your weekly run-through together
The longer we wait, the longer it takes
An old memory motivates you to work more structured
Beware of temporarily
Make later into now, and get started faster
Having several to-do-lists is not the end of the world
I do not have time
Do not mind the percentages
Define the final step once you have taken the first
How many tomatoes can you get in a row?
A perfect day
What to do when there are too many flags
Concrete goals make you happier
Write clear subject lines in your emails
Tackle your piles playfully
When the pen beats the laptop
Make your before clear to better appreciate your after
Solve tomorrows problems with structure today
A more effective way of saying no
Peace and quiet, or constantly interrupted
Nine ways of creating a better to-do-list
Sometime soon might be sooner than you think
How to make what you do often even easier
How an increasingly white whiteboard relieves stress
No more to-be-sorted pile
Play sliding-tile puzzle with your time
Wait for it - now, GO!
Three excellent web services for making lists
Sorting (it out) - but then what?
Stating the problem is half the solution
How to make sure you come prepared to the meeting
If one thing happens, then do something automatically
Make proper use of time gained
Surprise yourself and improve your structure
Allow things to take time
How a circular calendar gives you a reassuring overview
Make an e-mailing pact
When the case management system is not enough
You do not have to only work digitally
A shared surface is not the same as a specific spot
Three ways to start building structure
How to avoid getting stuck in your email
Is an empty inbox equivalent of self-deception?
Away with structure!
The only thing I want to give you before vacation
The real advantage of the next step
Why you should not prioritize according to deadlines
Clean out reasonably
An interview with Jared Brown of Hubstaff
One place for every thing
Six ways for getting the weekly review done
Delegate to your calmer summer-self
Start by cleaning up
Could you get too much of the good stuff?
What is the verb?
No more unnecessary waiting
Working in a quiet meadow at the office
What reminders do you need?
Beware of flags
Why you need a physical inbox
How do you distract yourself?
Automate smaller tasks with IFTTT
Four simplifying things in filenames
Look less but find more
A pat on the back for the downhearted
Three decisions to be happy about for the rest of the year
The best part of December
Take a shortcut to realizing your vision
Never again a forgotten PIN-code
Four ways of finding what you need faster
Ms Zeigarnik and the loose ends
One, two, three - then no more excuses
Bundle up tasks now and get more time later
Delegate easier by offering rewards
Another four dangerous words
Eat that frog!
Make a push!
How to avoid a delayed to-do-list
When you are not receiving what you need when you need it
Fifty nuances of no
An empty inbox - an unrealistic ideal?
Is it worth the trouble?
Is the grass really greener elsewhere?
Allow the computer to write for you
No need to write down what you have to do
How to remember to take a break
The I am just going to-method
Who wants to be the time-taking pedant?
Saving time is great, but
Sift out, wash out
Establish a seagull-free hour
Find your structure-traps and avoid them
Get what you keep postponing done with a dose of urgency
Don't get a grip
Assumption is the mother of all screw ups
Should we help our colleagues first?
Prioritize wholeheartedly
Create your own structure-guide
Six ways to create good foresight
Plan for a truly unplugged vacation
Five things which do not define structure
Eight ways to turn off work during the weekend
Digitalize more
Gain foresight without stress
Four elephants is very different from five ants
Five ways in which to be more concrete
A method for avoiding a certain kind of duplication of work
Give a swift answer to a tricky question
My two best tips on how to get started
Change your environment to establish new habits
Spend less time teaching others
How much is much
First who, then what
Give yourself a good start tomorrow morning
It is the small, small details that do it
Let the limits set you free
Deal with one sourdough a day
Pictor was a clever one
No more "should"!
Nine ways to reduce the inflow of e-mails
Eleven things to do when the system is down
Five ways to keep track of your deadlines
How did the start go?
A smoother transition after traveling
Make the boring tasks enjoyable
How to keep reserved time free
How to catch up when you have fallen behind
Just a little while longer
Here and there is not the same thing as always
Schedule meetings smartly
Seven ways of working faster
Beware of the temptation to prioritize
Five ways to becoming more invulnerable
Three plus two apps for to-do-tasks
Do as in the amusement park
Out of sight, out of mind
Minimize the number of choices
How you know that you need more structure at work
Four ways to work faster
Keep your workload in check
Thirteen ways to clean up
A good habit will get you back at it
Six ways to get perspective on time
Make your new habits tangible and portable
Five thoughts on how to have smoother 2013
Are your e-mails given VIP-status?
Prioritizing when we are the most stressed
A helping hand has helped you
What should we do about Mr Pareto and his principle?
Where to start?
Compose your ideal week
Proceed with ease when the way forward is clear
Set the goal first, prioritize later
Ask, and your question shall be answered
Cleaning out is just half the work
Work where you work best
Put a twist to your reflection
Remember the right thing by location
Raw data will help you stop hesitating
There is a time for structuring and a time for doing
Something is more than nothing
Call the file by its right name
The trap that will make you remember
The cure for unfocused meetings
Are you structured enough to be able to relax?
You do not need an empty desk
Structure according to you
For you who never have time to complete what you had in mind
When your e-mail is not being helpful
Do it before you leave
When you do not have time for a day to clean up
There is an app for this
QWERTY becomes QWERTY
How you determine what binders you can get rid of
Think less
Find a time for meetings with ease
Get vaccinated against hassle-frustration
Structure when you most need it
Say no, but do not say maybe
Not all the way is still progress
Set aside fifteen minutes for the future
Cut down and finish up
How you choose a task you have time for
Your projects most treacherous word
Let a breath of fresh air flow through your calendar
Eight parking-lots for your ideas
Give yourself a well-intended kick
What is the status of your structure?
What am I doing wrong?
How often should you check your e-mail?
Do you put obstacles in your own way?
How you get all the information you need right away
Five things or five minutes
Get straight to it!
Avoid the most common pitfall in maintaining structure
When things dont turn out the way you had in mind
Six ways to keep all current projects in motion
Sometimes a closed door is just a closed door
I read, therefore I am doing something
What you need to do when everyone is at your sleeve
Do something else!
Let's shake things up again, but first...
Do you have an overflowing inbox when returning from the vacation?
What the furniture dealer does not want you to know
Are you doing what you later will want to have done?
An hour here, an hour there
Seven rules of e-mailing etiquette which simplifies your e-mailing
Four things you should attend to right away
Just get rid of it!
Make the thresholds low
Structure is to know
Turn things upside-down!
You won!
Make a quick decision
Play office
Eleven ways allowing you to work undisturbed
Empty your mind
Twelve things are all you need to be able to draw
How to organize your digital documents
Hurry, but don't rush
Do less!
Prioritize!
About how to get an empty desk
Take off!
About scheduling time for to-do-tasks in the agenda
Another five smart mind-maps making you even more efficient
Five out of ten powerful things you can use a mind-map for
Five good reasons for keeping an inbox on your desk
Sort out the problem
Fast progress on several fronts
What is done, is done!
Oooh, it's Monday morning...
Get more done in meetings using the agenda-method
Ten things to agree upon
Are you doing the right things?
Make it easy to check off
Don't let the voice mail trouble you
Schedule time for reflection
Experience an echoing inbox
A to-do-list in hand is better than five a week
How to steer away from old tracks
The danger of stressdriving and how to avoid it
How two egg-timers make you focus on the right thing
Get help from your historical self
Let the system do the job
Take control of everything incoming
Wastebasket with a month's delay
Do as agent Cooper did
Does good structure really make you more efficient?
Delegate more (and enable yourself to focus on your chore)
Instead of a PDA and numerous little notes
Measure and it will help you establish a new habit
Fifty things that annoy you
Have the cake and eat it too
Colleagues, colleagues, colleagues
A pile is not a pile
Now is the second best opportunity
The struktör's eight tools
Five ways to smoothly capture progress in a project
Where did I put that receipt?
Concrete meetings and high speed notes
Fully updated at least once a week
A little over ten tips on how to succeed with your to-do-list
Not visible, not existing
Easy go, easy come
The beauty of getting an overview
Being structured when receiving e-mail
When it's just too much
Being structured when e-mailing
Where are you at and what can you do?
A small step for you, a giant leap for your business
How simple could an action plan be?
A vision for all senses
I want to work in a more structured and organized way, but where do I start?
Consequence is the key
Where is the info I should have had by now?
How to make your business make sweet music
Begin again. And again.
Make it simple
To not see what you don't need to see, until you need it
A handful of common productivity mistakes and how to avoid them
If you know where you are heading, you know what is right
A to do list? Certainly, but how?